PLC Communication Using Google Apps!

Problem:

In the beginning of this year, I started a new job as a Reading Coach for a K-8 school.  I asked about how PLC's ran, what worked, what didn't work, etc.  During that discussion, my Principal asked how we could improve the communication between administration and the teachers asking questions or needing feedback during PLC's if they weren't able to attend. 
In previous years, the Reading Coach had a great PLC agenda/notes template, but knowing when they were filled out or even if there were questions was hard for administration to keep up with.  Our Principal really wanted to know if she could get a notification each time a PLC was held, but using a Google Team Drive, she'd have to just check the folders every day or watch the activity panel.  We all know that is a time consuming task and not very productive.  I knew we could use our GSuite tools to do it,  just needed to figure out the best way to use them effectively! I'm sure there are add-ons and extensions for this, but we needed to keep it simple to be productive. 

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Solution:

I racked my brain and searched for easy solutions, I knew there had to be a way!
I guess I never really stopped thinking about it, then it literally came to me first thing the next morning as if I was still working on the problem in while I slept!  Here's what I did... 

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